UMD: A Globally Connected University

Financial Policies

 

Withdrawal and Refund Policy (for programs starting winter 2018)

Policy Overview  |  Definition of Terms  |  How to Withdraw  |  Will I Receive a Refund? ​| What Happens After I Commit? |​ Circumstances for Administrative Withdrawal

 


Policy Overview

This withdrawal and refund policy is intended to provide you with as much information as possible before you commit to a study abroad program. This helps to minimize the risk of financial penalty to you as a student and to the University when a change of plans is necessary.

Study abroad programs require careful, detailed and extensive planning in advance of the program’s start date. Our office staff, faculty directors, and program partners work together to ensure that program logistics (housing, transportation, etc.) are confirmed well in advance of your arrival in country. As a result, costs are often incurred in advance of program start dates. We also understand that extenuating circumstances can arise which may make it difficult for you to keep study abroad program commitments. Any such outstanding circumstances will be reviewed on a case-by-case basis by the Director of Education Abroad (EA). It is your responsibility to share the following information with parents or guardians if you are sharing financial responsibility.

We reserve the right to cancel programs without prior notification; however, every effort will be made to provide information on cancellations in a timely manner. In the event of a non-voluntary cancellation by EA, we will refund all recoverable program costs.

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Definition of terms

  • Commitment to a program: You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program means that you are responsible for all applicable program charges. This includes the non-refundable fees per the refund schedule below. The first charge will be the EA fee which is billed to your student account within approximately one week of your commitment. Non-UMD students must pay the EA fee via credit card, due by the program commitment date or within 48 hours, if accepted after that date, in order to secure a spot in the program.
  • Non-recoverable costs: Non-recoverable costs are those that have been incurred by our office on behalf of you, the student, to facilitate your participation in a study abroad program. While these costs vary across programs, they may include, but are not limited to housing costs, program provider fees, transportation, and administrative fees.
  • Indirect costs: Indirect costs are those paid directly by you, the student, to a vendor. These costs include, but are not limited to passport fees, vaccination costs, and transportation costs. Education Abroad will not reimburse these costs.
  • Administrative withdrawal: Withdrawal from the program by EA due to academic conduct or visa issues.
    • If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.
    • If you are withdrawn from a program while abroad due to academic or duct issues you will be responsible for the full program fee and will be required to return home at your own expense.
    • If you are unable to participate on a program because you were denied a visa from the embassy or consulate, the date of withdrawal will be the date of your first visa application denial from the embassy or consulate and the refund schedule applies accordingly.
  • Voluntary withdrawal: Withdrawal form a program by choice of the student.
    • If you chose to voluntarily cancel your commitment to participate in the program before the program begins you will be responsible for costs according to the refund schedule outlined below.
    • If you chose to voluntarily withdraw from a program while abroad you will be responsible for the full program fee and will be required to return home at your own expense immediately following the withdrawal date.
  • Non-voluntary cancellation: Education Abroad cancels a study abroad program due to unforeseen circumstances.
  • Education Abroad Fee (EA Fee): The fee covers services provided to the University of Maryland by Education Abroad. More details are on the cost of study abroad page.

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How to withdraw

  • Maryland Programs (short-term, semester, and full year), Exchanges, and Freshmen Programs: To withdraw from the program, you must contact Education Abroad (link sends e-mail) in writing. This written notification must come directly from you and be received by Education Abroad. No other person, i.e. a parent, professor or other program staff, can withdraw you from the program.
  • Affiliate Programs and Other Approved Programs: You must contact Education Abroad (link sends e-mail) in writing and the program sponsor directly.

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Will I receive a refund if I withdraw after I commit?

The Education Abroad fee is non-refundable after you have committed to the program. All participants are responsible for the fee regardless of the amount of time that passes between commitment and withdrawal. Other fees may be refundable based on the circumstances and timing of withdrawal. Reference the schedule below for more details.

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What happens after I commit to a program?

You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program indicates that 1) the Education Abroad fee will be charged to your UMD student account within one week and 2) you are responsible for adhering to the refund schedule listed below. Non-UMD students must pay the Education Abroad fee via credit card on MyEA by the program commitment date, or within 48 hours if accepted after that date. Be sure to consult the charge and refund schedules below that correspond to your program type.

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Under what circumstances would EA process an administrative withdrawal?

Education Abroad retains the right to process an administrative withdrawal at any time for students facing student conduct, academic integrity or visa issues. If you are subject to an administrative withdrawal, you will be responsible for costs according to the refund schedule outlined below.

Note on consular issues: If your visa application to travel to the program location is denied by that country’s embassy or consulate, Education Abroad will assist you to the best of our ability with appealing the visa denial decision. However, if the decision to deny your visa stands even after an appeal you are responsible for costs according to the refund schedule outlined below. It is your responsibility as a student participant to ensure there is adequate time to apply for and secure a visa prior to committing to a program. Insufficient time to process a visa does not release you from your financial liability to pay applicable fees per the schedule below.

Maryland Short-term and Freshmen Abroad Terrapin Take Off Programs

Application Fee (non-refundable): $50 

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $500 
  • Program Fee: amount varies by program. See schedule to the right for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Non-UMD students must pay via credit card on MyEA. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Maryland Semester/Full Year  and Freshmen Abroad Destination Programs

Application Fee: (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200
  • Program Fee: amount varies by program. See schedule to the right for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Non-UMD students must pay via credit card on MyEA. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Exchange Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account 

  • Education Abroad Fee (non-refundable)
    • 2017-2018:  $725
    • 2018-2019:  $975
    • 2019-2020:  $1,200
  • UMD tuition: equal to UMD In or Out-of-State current tuition. See schedule to the right for refund details.
  • UMD Technology Fee: $132; See schedule to the right for refund details
  • International Insurance: Varies by program length. See schedule to the right for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Payment is due within 30 days.

  • Tuition and technology fee: refund schedule is in accordance with the UMD refund policy as outlined by the Office of the Bursar
  • UMD International Insurance:  Withdrawal up to 1 day before the start of the program: 100% refunded. Withdrawal after the start of the program:  You are charged for days of coverage through the official withdrawal date.

 

Affiliate Programs and Other Approved Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200 (semester & year) or $500 (short-term)
  • International Insurance: amount varies by program length. See schedule to the right for refund details.
  • Program Fee: Varies by program. See your program provider's policy for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Payment is due within 30 days.

  • UMD International Insurance: Withdrawal up to 1 day before the start of the program: 100% refunded. Withdrawal after the start of the program: You are charged for days of coverage used through the official withdrawal date.

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This policy was last updated: 05/01/2017


Post-decision Materials Late Fee Policy

After the status of your study abroad program application is changed to "UMD Approved" or "Accepted" a number of materials will become available to you through your MyEA account that provide and request critical information needed by Education Abroad for risk management and program administration.

Materials will differ based on your program and due dates for each material will be communicated to you through the Study Abroad To-do List reading available in your MyEA account. Failure to complete materials by the due dates listed in the To-do List may impact your ability to participate in the program and your ability to register for courses, housing, and other campus services upon your return to UMD.

All students will be required to complete the following materials, plus any additional materials based on your program:

  • CISI Insurance Reading
  • Student Contract for Study Abroad
  • Passport Information Form (must have a valid passport)
  • Health Disclosure and Accommodations Request
  • Course pre-approval (PSA) documentation (except for Maryland administered short-term programs).

A late fee of $100 will be charged to any student with a committed status who has one or more of the specified fee eligible materials outstanding as of the following dates:

  • May 1st for all summer, fall, and full year programs (except Freshman Abroad programs)
  • June 1st for Freshman Abroad programs (Terrapin Take Off or Destination Abroad)
  • December 1st for spring, winter, and spring break programs

These materials will be due no later than 11:59 pm on the due date.

This policy was last updated: 05/01/2017


Withdrawal and Refund Policy Archive

Withdrawal and Refund Policy (for summer 2017 and fall 2017 programs)

Policy Overview  |  Definition of Terms  |  How to Withdraw  |  Will I Receive a Refund?

 


Policy Overview

This withdrawal and refund policy is intended to provide you with as much information as possible before you commit to a study abroad program. This helps to minimize the risk of financial penalty to you as a student and to the University when a change of plans is necessary.

Study abroad programs require careful, detailed and extensive planning in advance of the program’s start date. Our office staff, faculty directors, and program partners work together to ensure that program logistics (housing, transportation, etc.) are confirmed well in advance of your arrival in country. As a result, costs are often incurred in advance of program start dates. We also understand that extenuating circumstances can arise which may make it difficult for you to keep study abroad program commitments. Any such outstanding circumstances will be reviewed on a case-by-case basis by the Director of Education Abroad (EA).

We reserve the right to cancel programs without prior notification; however, every effort will be made to provide information on cancelations in a timely manner. In the event of a non-voluntary cancelation by EA, we will refund all recoverable program costs.

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Definition of terms

  • Non-recoverable costs: Non-recoverable costs are those that have been incurred by our office on behalf of you, the student, to facilitate your participation in a study abroad program. While these costs vary across programs, they may include, but are not limited to housing costs, program provider fees, transportation, and administrative fees.
  • Indirect costs: Indirect costs are those paid directly by you, the student, to a vendor, including, but not limited to passport fees, vaccination costs, and transportation costs. Education Abroad will not reimburse these costs.
  • Administrative withdrawal/Voluntary cacellation: If you are withdrawn from a program while abroad due to academic or conduct issues or if you voluntarily depart early from a program, you will be responsible for the full program fee and will be required to return home at your own expense. If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below. If you are unable to participate on a program because you were denied a visa from the embassy or consulate, the date of withdrawal will be the date of your first visa application denial from the embassy or consulate.
  • Commitment to program: You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program indicates that the Education Abroad fee will be immediately charged to your student account and the remaining program fee will be charged by the corresponding billing schedule. You are responsible for adhering to the refund schedule listed below.
  • Non-voluntary cancellation: Education Abroad cancels a study abroad program due to unforeseen circumstances.
  • Education Abroad Fee (EA Fee): The fee covers services provided to the University of Maryland by Education Abroad. More details on our website

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How to Withdraw

  • Maryland Programs (short-term, semester, and full year), Exchanges, and Freshmen Programs: To withdraw from the program, you must contact Education Abroad in writing (this written notification must come directly from you and be received by Education Abroad. No other person, i.e. a parent, professor or other program staff, can withdraw you from the program).
  • Affiliate Programs and Other Approved Programs: You must contact Education Abroad in writing and the program sponsor directly.

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Will I Receive a Refund After I Withdraw?

You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program indicates that 1) the Education Abroad fee will be charged to your student account within one week and 2) you are responsible for adhering to the refund schedule listed below. Be sure to consult the charge and refund schedules below that correspond to your program type.

NOTE: If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.

Consular issues: If your visa application to travel to the program location is denied by that country’s embassy or consulate, Education Abroad will assist you to the best of our ability with appealing the visa denial decision. However, if the decision to deny your visa stands even after an appeal you are responsible for costs according to the refund schedule outlined below. It is your responsibility as a student participant to ensure there is adequate time to apply for and secure a visa prior to committing to a program. Insufficient time to process a visa does not release you from your financial liability to pay applicable fees per the schedule below.

Maryland Short-term and Freshmen Abroad Terrapin Take Off Programs

Application Fee (non-refundable): $50 

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $500 
  • Program Fee: amount varies by program. See schedule to the right for refund details.​​
  • Alll charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee is automatically charged to your student account upon your commitment to the program. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Maryland Semester/Full Year  and Freshmen Abroad Destination Programs

Application Fee: (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200
  • Program Fee: amount varies by program. See schedule to the right for refund details.
  • All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee is automatically charged to your student account upon your commitment to the program. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Exchange Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account 

  • Education Abroad Fee (non-refundable)
    • 2017-2018:  $725
    • 2018-2019:  $975
    • 2019-2020:  $1,200
  • UMD tuition: equal to UMD In or Out-of-State current tuition. See schedule to the right for refund details.
  • UMD Technology Fee: $132; See schedule to the right for refund details
  • International Insurance: Varies by program length. See schedule to the right for refund details.
  • All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee is automatically charged to your account upon your commitment to the program. Payment is due within 30 days.

  • Tuition and technology fee: refund schedule is in accordance with the UMD refund policy as outlined by the Office of the Bursar
  • UMD International Insurance:  Withdrawal up to 1 day before the start of the program: 100% refunded. Withdrawal after the start of the program:  You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

 

Affiliate Programs and Other Approved Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200 (semester & year) or $500 (short-term)
  • International Insurance: amount varies by program length. See schedule to the right for refund details.
  • Program Fee: Varies by program. See your program provider's policy for refund details.
  •  All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad  Fee is automatically charged to your student account upon your commitment to the program. Payment is due within 30 days.

  • UMD International Insurance: Withdrawal up to 1 day before the start of the program: No insurance fee owed.  Withdrawal after the start of the program: You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

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This policy was last updated: 11/29/2016

Withdrawal and Refund Policy (for programs through spring 2017)

Policy Overview  |  Definition of Terms  |  How to Withdraw  |  Will I Receive a Refund?

 


Policy Overview

This withdrawal and refund policy is intended to provide you with as much information as possible before you commit to a study abroad program. This helps to minimize the risk of financial penalty to you as a student and to the University when a change of plans is necessary.

Study abroad programs require careful, detailed and extensive planning in advance of the program’s start date. Our office staff, faculty directors, and program partners work together to ensure that program logistics (housing, transportation, etc.) are confirmed well in advance of your arrival in country. As a result, costs are often incurred in advance of program start dates. We also understand that extenuating circumstances can arise which may make it difficult for you to keep study abroad program commitments. Any such outstanding circumstances will be reviewed on a case-by-case basis by the Director of Education Abroad (EA).

We reserve the right to cancel programs without prior notification; however, every effort will be made to provide information on cancelations in a timely manner. In the event of a non-voluntary cancelation, we will refund all recoverable program costs.

Back to top

 


Definition of terms

  • Non-recoverable costs: Non-recoverable costs are those that have been incurred by our office on behalf of you, the student, to facilitate your participation in a study abroad program. While these costs vary across programs, they may include, but are not limited to housing costs, program provider fees, transportation, and administrative fees.
  • Indirect costs: Indirect costs are those paid directly by you, the student, to a vendor, including, but not limited to passport fees, vaccination costs, and transportation costs. Education Abroad will not reimburse these costs.
  • Administrative withdrawal: If you are withdrawn from a program while abroad due to academic or conduct issues, you will be responsible for the full program fee and will be required to return home at your own expense. If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.  The date of withdrawal will be the date of your first visa application denial from the embassy or consulate.
  • Commitment to program: You commit to a program by paying a program deposit and clicking "Commit" on your program application in myEA after you are accepted. Committing to a program indicates that you are responsible for adhering to the refund schedule listed below.

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How to Withdraw

  • Maryland Programs (short-term, semester, and full year), Exchanges, and Freshmen Programs: To withdraw from the program, you must contact us in writing (this notification from you must be received directly by EA.  No other person, i.e. a parent, professor or other program staff, can withdraw you from the program).
  • Affiliate Programs and Other Approved Programs: You must contact us in writing and the program sponsor directly.

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Will I Receive a Refund After I Withdraw?

You commit to a program by paying the program deposit AND clicking "Commit" on your program application in myEA after you are accepted. Committing to a program indicates that you are responsible for adhering to the refund schedule listed below. Be sure to consult the charge and refund schedules below that correspond to your program type.

NOTE: If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.

Consular issues: If your visa application to travel to the program location is denied by that country’s embassy or consulate, Education Abroad will assist you with appealing the visa denial decision.  However, if the decision to deny your visa stands even after an appeal you are responsible for costs according to the refund schedule outlined below.

Maryland Short-term and Freshmen Abroad Terrapin Take Off Programs

Application Fee: $50 and never refundable

Program Charges

  • Program Deposit: $250 and never refundable
  • Program Fee Balance: amount varies by program. See schedule to the right for refund details.​

What You Owe

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Maryland Semester/Full Year  and Freshmen Abroad Destination Programs

Application Fee: $50 and never refundable

Program Charges

  • Program Deposit: $500 and never refundable
  • Program Fee Balance: amount varies by program. See schedule to the right for refund details.

What You Owe

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Exchange Programs

Program Charges

  • EA fee: $250 and never refundable
  • UMD tuition: equal to UMD In or Out-of-State current tuition. See schedule to the right for refund details.
  • UMD Technology Fee: $132; See schedule to the right for refund details
  • International Insurance: Varies by program length. See schedule to the right for refund details.

What You Owe

  • Tuition and technology fee: refund schedule is in accordance with the UMD refund policy as outlined by the Office of the Bursar.

  • UMD EA fee: not refundable after December 1 for winter and spring programs, and May 1 for summer, fall, and year programs.

  • UMD International Insurance:  Withdrawal up to 1 day before the start of UMD classes: 100% refunded. Withdrawal after the start of the program:  You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

 

Affiliate Programs and Other Approved Programs

Program Charges

  • EA fee: $400 (semester & year) or $250 (short-term) and never refundable
  • International Insurance: amount varies by program length. See schedule to the right for refund details.
  • Program Fee: Varies by program. See your program provider's policy for refund details.

What You Owe

  • UMD EA  fee: 100% of EA fee is owed after December 1 for winter and spring programs; May 1 for summer, fall, and year programs.

  • UMD International Insurance: Withdrawal up to 1 day before the start of UMD classes: No insurance fee owed.  Withdrawal after the start of the program: You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

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This policy was last updated: 4/30/2015