UMD: A Globally Connected University

Financial Commitment, Withdrawals & Refunds

Financial Commitment, Withdrawals & Refunds

 

Financial Commitment

When you receive an offer of admission to your selected study abroad program, you will need to commit to or decline participation in the program through MyEA by the published commitment deadline. You demonstrate your commitment to a program by clicking on the “Commit” button in your application in MyEA. Commitment to a study abroad program obligates you financially for all costs associated with the program.

Once you commit to the program in MyEA, Education Abroad will charge the Education Abroad fee to your UMD student account within one week (refer to Costs of Study Abroad for more details on fee categories and amounts). All student account charges and payment deadlines follow the Student Financial Services and Cashiering billing schedule.

Note: Non-UMD students will pay the Education Abroad Fee online using the secure credit-card processing portal in your MyEA application. 

Education Abroad makes payments on your behalf to provide the educational services for your program including, but not limited to, housing, entry fees, educational activities, in-program transportation, etc. These payments occur well in advance of the program start date, before Education Abroad has charged your student account, and/or before you have submitted payment. Education Abroad does NOT guarantee that any portion of the program fee will be credited to your student account should you withdraw from the program for any reason. The later you withdraw from a program, the higher your financial obligation to the program is likely to be. 

For faculty-led short-term programs specifically, once you commit to a program, you are responsible for the full program fee.  If you withdraw for any reason prior to 30 days before the program start date, EA may be able to process a partial refund should it be able to recover those costs from the vendor. Students are responsible for 100% of the program fee if the withdrawal is received in writing less than 30 days before the program start date. Deferring the application fee or EA fee to a different or future program is not allowable.

Withdrawal Process

If at any point after commitment you are unable to participate in a study abroad program, you must follow the withdrawal process outlined below::

Student-initiated withdrawal (defined below): Submit the withdrawal form to Education Abroad immediately at educationabroad@umd.edu. Please note that you, the student, are the only person who can officially withdraw.. 

Non-voluntary withdrawals (defined below): Education Abroad will notify you by e-mail of the reason for your non-voluntary withdrawal. . 

If you are participating in an Affiliate program or Other Approved Program, you are advised to contact your program sponsor or host institution as quickly as possible to notify them of your withdrawal status to minimize any costs to you. 

  1. Education Abroad will change your program status in MyEA to “withdrawn after commitment”, cancel your international health insurance, cancel your study abroad registration in Testudo, rescind any Education Abroad scholarships awarded, and notify the Office of Student Financial Aid (OSFA). 
  2. The Office of Student Financial Aid (OFSA) will contact you directly if you are required to repay federal, state, or institutional assistance. 
  3. Education Abroad will then determine the total of non-reimbursable costs committed on your behalf for which you are responsible. These costs may include amounts paid to housing providers, tour operators, and foreign institutions and cover costs such as entrance tickets, pre-paid site visits, and teaching services. The mandatory Education Abroad/OIA fees (application fee and Education Abroad/OIA Fee) are non-refundable in all withdrawal scenarios.
  4. An Education Abroad staff member will e-mail you to inform you of the final program charges no more than ten business days after the official withdrawal date:
  • for voluntary withdrawals, your official withdrawal date is the date you submit your official withdrawal form to educationabroad@umd.edu  
  • for non-voluntary withdrawals, your official withdrawal date is the date of the  initial communication from Education Abroad informing you of your withdrawal. 
Student-Initiated Withdrawal Defined

Student-initiated withdrawals are initiated by the student for any reason, including:

Voluntary Withdrawal: Withdrawal from a program for any reason as determined by the student. 

Withdrawal due to Vaccine/Testing Issues: Students are responsible for securing the appropriate vaccines and tests required for entry into a foreign country. Students who fail to meet these requirements may be responsible for non-recoverable costs based on the withdrawal policy. 

Withdrawal due to Visa issues: If you are unable to participate in a program because you were denied the required visa from the embassy or consulate and/or your visa application was not submitted or processed correctly, you may be eligible for a partial refund based on the withdrawal policy.  In such a case, the EA/OIA fee and the application fee are non-refundable.   

​Non-Voluntary Withdrawal Defined

Non-voluntary withdrawal refers to withdrawal proceedings that are not initiated by the student. This includes: 

Program cancellation:  A Program cancellation is defined as a program that is cancelled prior to the Program-participant departure.  If a program is cancelled by Education Abroad, all fees will be refunded.  

Program curtailment: A Program curtailment is a program that is cut short by UMD while in progress. Where possible, UMD will return a share of the program fee as determined by UMD in its sole discretion. In the event of a program curtailment, the EA fee and the application fee are non-refundable.   

Withdrawal due to conduct issues: EA reserves the right to rescind any offer of admission or endorsement or dismiss a student from a program in progress due to a violation of the UMD code of student conduct. When possible, UMD will return a share of the program fee as determined by UMD in its sole discretion. In the case of a withdrawal due to conduct issues, the EA/OIA fee and the application fee are non-refundable. Students who are dismissed from the program while abroad will also be required to return home immediately at their own expense.

Administrative Withdrawal: Education Abroad retains the right to process an administrative withdrawal and rescind any offer of admission or endorsement for a student who:

  • Ceases communication with EA and/or is unresponsive to repeated requests for necessary information or action.
  • Fails to comply with UMD’s COVID-19 vaccine requirement. Verification of vaccine compliance must be made following UMD guidance. Additionally, should students be unable to travel based on a positive Covid-19 test result, they will assume financial responsibility for all non-recoverable costs.
  • Fails to comply with required UMD, EA or partner institution processes necessary to coordinate on-site arrangements on behalf of the student.
  • Fails to comply with required University UMD, EA, or partner institution health and safety protocols.
  • Does not resolve registration blocks (including financial and judicial) in a timely manner as advised and communicated by Education Abroad. 

In these cases, Education Abroad will issue an administrative withdrawal final warning in writing in advance of processing an administrative withdrawal. Failure to comply with the specified request in the timeline provided will result in a withdrawal of any EA support for participation in the designated study abroad program. This includes an immediate termination of any sponsorship of admission, registration, visa application or other formal endorsement. 

Appeal for Refund 

Appeals Process

Students with extenuating circumstances regarding their withdrawal from an Education Abroad program may choose to file an appeal following the process below:  

  1. Complete the appropriate Appeal Form and submit any supporting documents, such as doctor’s notes, within 10 business days of receiving your notification of financial liability due to your withdrawal, which will be sent via email from Education Abroad. 
    • NOTE: Education Abroad will only accept appeals from students, unless extenuating circumstances prevent them from doing so. In such cases, appeals may be submitted by the person with financial responsibility for the student.
    • NOTE: Education Abroad will not review any appeals that state the reason for appeal as not reading and/or understanding the financial and withdrawal policies.
  2. Education Abroad will notify you of the decision of the appeal within ten business days from the date the appeal is received.
  3. If you have withdrawn from an affiliate or approved provider, you must also follow the provider’s own separate withdrawal and appeal policies and procedures. 

Qualifying Extenuating Circumstances and Support Documentation for an Appeal

  • Unforeseen academic change; Requires supporting documentation such as course cancellation, course requirement, permission requirements, and internship.
  • Activation of military duty after the date of committing to the study abroad program; Requires supporting documentation -  copy of military activation order showing dates that conflict with program dates.
  • Unforeseen changes in financial aid package or in personal finances due to unforeseen circumstances, such as parent unemployment or high medical bills; Requires supporting documentation.
  • Illness or death of an immediate family member (parents, grandparents, guardians, siblings, children, spouses, and registered domestic partners); Requires supporting documentation.
  • Family medical emergencies, such as surgery, diagnosis of long-term illness, and hospitalization; Requires supporting documentation from the treating physician. 
  • Physical, mental, or emotional conditions that may limit study abroad;  Requires supporting documentation from the treating physician.
  • Legal issues or immigration status issues that might keep you from studying abroad; Requires supporting documentation such as legal notices, official correspondence, etc.

updated 7/20/2021


 

Financial Policies Archive

Financial Commitment, Withdrawals & Refunds (for fall 2021 programs)

Financial Commitment

When you receive an offer of admission to your selected study abroad program, you will need to commit to or decline participation in the program through MyEA by the published commitment deadline. You demonstrate your commitment to a program by clicking on the “Commit” button in your application in MyEA. Commitment to a study abroad program obligates you financially for all costs associated with the program.

Once you commit to the program in MyEA, Education Abroad will charge the Education Abroad fee to your UMD student account within one week (refer to Costs of Study Abroad for more details on fee categories and amounts). All student account charges and payment deadlines follow the Student Financial Services and Cashiering billing schedule.

Note: Non-UMD students will pay the Education Abroad Fee online using the secure credit-card processing portal in your MyEA application. 

Education Abroad makes payments on your behalf to provide the educational services for your program including, but not limited to, housing, entry fees, educational activities, in-program transportation, etc. These payments occur well in advance of the program start date, before Education Abroad has charged your student account, and/or before you have submitted payment. Education Abroad does NOT guarantee that any portion of the program fee will be credited to your student account should you withdraw from the program for any reason. The later you withdraw from a program, the higher your financial obligation to the program is likely to be. 

For faculty-led short-term programs specifically, once you commit to a program, you are responsible for the full program fee.  If you withdraw for any reason prior to 30 days before the program start date, EA may be able to process a partial refund should it be able to recover those costs from the vendor. Students are responsible for 100% of the program fee if the withdrawal is received in writing less than 30 days before the program start date. Deferring the application fee or EA fee to a different or future program is not allowable.  

Withdrawal Process

If at any point after commitment you are unable to participate in a study abroad program, you must follow the withdrawal process outlined below:

Student-initiated withdrawal (defined below): Submit the withdrawal form to Education Abroad immediately at educationabroad@umd.edu. Please note that you, the student, are the only person who can officially withdraw. 

Non-voluntary withdrawals (defined below): Education Abroad will notify you by e-mail of the reason for your non-voluntary withdrawal. 

If you are participating in an Affiliate program or Other Approved Program, you are advised to contact your program sponsor or host institution as quickly as possible to notify them of your withdrawal status to minimize any costs to you. 

  1. Education Abroad will change your program status in MyEA to “withdrawn after commitment”, cancel your international health insurance, cancel your study abroad registration in Testudo, rescind any Education Abroad scholarships awarded, and notify the Office of Student Financial Aid (OSFA). 
  2. The Office of Student Financial Aid (OFSA)will contact you directly if you are required to repay federal, state, or institutional assistance. 
  3. Education Abroad will then determine the total of non-reimbursable costs committed on your behalf for which you are responsible. These costs may include amounts paid to housing providers, tour operators, and foreign institutions and cover costs such as entrance tickets, pre-paid site visits, and teaching services. The mandatory Education Abroad/OIA fees (application fee and Education Abroad/OIA Fee) are non-refundable in all withdrawal scenarios.
  4. An Education Abroad staff member will e-mail you to inform you of the final program charges no more than ten business days after the official withdrawal date:
  • for voluntary withdrawals, your official withdrawal date is the date you submit your official withdrawal form to educationabroad@umd.edu 
  • for non-voluntary withdrawals, your official withdrawal date is the date of the  initial communication from Education Abroad informing you of your withdrawal. 
Student-Initiated Withdrawal Defined

Student-initiated withdrawals are initiated by the student for any reason, including:

Voluntary Withdrawal: Withdrawal from a program for any reason as determined by the student. 

Withdrawal due to Vaccine/Testing Issues:  Students are responsible for securing the appropriate vaccines and tests required for entry into a foreign country. Students who fail to meet these requirements may be responsible for non-recoverable costs based on the withdrawal policy.  Additionally, should students be unable to travel based on a positive Covid-19 test result, they will assume financial responsibility for all additional costs associated with their time in the host country once the program has been completed. 

Withdrawal due to Visa issues:  If you are unable to participate in a program because you were denied the required visa from the embassy or consulate and/or your visa application was not submitted or processed correctly, you may be eligible for a refund based on the withdrawal policy.  In such a case, the EA/OIA fee and the application fee are non-refundable.   

​Non-Voluntary Withdrawal Defined

Non-voluntary withdrawal refers to withdrawal proceedings that are not initiated by the student.  This includes: 

Program cancellation:  A Program cancellation is defined as a program that is cancelled prior to the Program-participant departure.  If a program is cancelled by Education Abroad, all fees will be refunded.  

Program curtailment: A Program curtailment is a program that is cut short by UMD while in progress. Where possible, UMD will return a share of the program fee as determined by UMD in its sole discretion.  In the event of a program curtailment, the EA fee and the application fee are non-refundable.   

Withdrawal due to conduct issues: EA reserves the right to rescind any offer of admission or endorsement or dismiss a student from a program in progress due to a violation of the UMD code of student conduct. When possible, UMD will return a share of the program fee as determined by UMD in its sole discretion. In the case of a withdrawal due to conduct issues, the EA/OIA fee and the application fee are non-refundable. Students who are dismissed from the program while abroad will also be required to return home immediately at their own expense.

Administrative Withdrawal: Education Abroad retains the right to process an administrative withdrawal and rescind any offer of admission or endorsement for a student who: Ceases communication with EA and/or is unresponsive to repeated requests for necessary information or action.

  • Fails to comply with required EA or partner institution processes necessary to coordinate on-site arrangements on behalf of the student.
  • Does not resolve registration blocks (including financial and judicial) in a timely manner as advised and communicated by Education Abroad. 

In these cases, Education Abroad will issue an administrative withdrawal final warning in writing in advance of processing an administrative withdrawal. Failure to comply with the specified request in the timeline provided will result in a withdrawal of any EA support for participation in the designated study abroad program. This includes an immediate termination of any sponsorship of admission, registration, visa application or other formal endorsement. 

Appeal for Refund 
 
Appeals Process

Students with extenuating circumstances regarding their withdrawal from an Education Abroad program may choose to file an appeal following the process below:  

  1. Complete the appropriate Appeal Form and submit any supporting documents, such as doctor’s notes, within 10 business days of receiving your notification of financial liability due to your withdrawal, which will be sent via email from Education Abroad. 
    • NOTE: Education Abroad will only accept appeals from students, unless extenuating circumstances prevent them from doing so. In such cases, appeals may be submitted by the person with financial responsibility for the student.
    • NOTE: Education Abroad will not review any appeals that state the reason for appeal as not reading and/or understanding the financial and withdrawal policies.
  2. Education Abroad will notify you of the decision of the appeal within ten business days from date the appeal is received.
  3. If you have withdrawn from an affiliate or approved provider, you must also follow the provider’s own separate withdrawal and appeal policies and procedures. 

Qualifying Extenuating Circumstances and Support Documentation for an Appeal

  • Unforeseen academic change; Requires supporting documentation such as course cancellation, course requirement, permission requirements, and internship.
  • Activation of military duty after date of committing to the study abroad program; Requires supporting documentation -  copy of military activation order showing dates that conflict with program dates.
  • Unforeseen changes in financial aid package or in personal finances due to unforeseen circumstances, such as parent unemployment or high medical bills; Requires supporting documentation. 
  • Illness or death of an immediate family member(parents, grandparents, guardians, siblings, children, spouses, and registered domestic partners); Requires supporting documentation.
  • Family medical emergencies, such as surgery, diagnosis of long-term illness, and hospitalization; Requires supporting documentation from the treating physician. 
  • Physical, mental, or emotional conditions that may limit study abroad;  Requires supporting documentation from the treating physician.
  • Legal issues or immigration status issues that might keep you from studying abroad; Requires supporting documentation such as legal notices, official correspondence, etc.

updated 3/29/2021

Financial Policies (for fall 2020 programs)

 

Please review all pages of the Financial Policies document below. Use the scrollbar in the frame to read the entire document. The PDF viewer below is not supported on mobile devices. If you cannot view the file below, access it via the following link: Financial Policies.

 

Financial Policies (for summer 2020 programs)

Please review all pages of the Financial Policies document below. Use the scrollbar in the frame to read the entire document. The PDF viewer below is not supported on mobile devices. If you cannot view the file below, access it via the following link: Financial Policies.

 

Financial Policies (for winter 2020 through spring 2020 programs)

Please review all pages of the Financial Policies document below. Use the scrollbar in the frame to read the entire document. The PDF viewer below is not supported on mobile devices. If you cannot view the file below, access it via the following link: Financial Policies.

 

Financial Policies (for summer 2019 through fall 2019 programs)

Please review all pages of the Financial Policies document below. Use the scrollbar in the frame to read the entire document. The PDF viewer below is not supported on mobile devices. If you cannot view the file below, access it via the following link: Financial Policies.

 

Financial Policies (for winter 2019 through spring 2019 programs)

Please review all pages of the Financial Policies document below. Use the scrollbar in the frame to read the entire document. The PDF viewer below is not supported on mobile devices. If you cannot view the file below, access it via the following link: Financial Policies.

 

Financial Policies (for winter 2018 through fall 2018 programs)

Policy Overview  |  Definition of Terms  |  How to Withdraw  |  Will I Receive a Refund? ​| What Happens After I Commit? |​ Circumstances for Administrative Withdrawal

 


Policy Overview

This withdrawal and refund policy is intended to provide you with as much information as possible before you commit to a study abroad program. This helps to minimize the risk of financial penalty to you as a student and to the University when a change of plans is necessary.

Study abroad programs require careful, detailed and extensive planning in advance of the program’s start date. Our office staff, faculty directors, and program partners work together to ensure that program logistics (housing, transportation, etc.) are confirmed well in advance of your arrival in country. As a result, costs are often incurred in advance of program start dates. We also understand that extenuating circumstances can arise which may make it difficult for you to keep study abroad program commitments. Any such outstanding circumstances will be reviewed on a case-by-case basis by the Director of Education Abroad (EA). It is your responsibility to share the following information with parents or guardians if you are sharing financial responsibility.

We reserve the right to cancel programs without prior notification; however, every effort will be made to provide information on cancellations in a timely manner. In the event of a non-voluntary cancellation by EA, we will refund all recoverable program costs.

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Definition of terms

  • Commitment to a program: You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program means that you are responsible for all applicable program charges. This includes the non-refundable fees per the refund schedule below. The first charge will be the EA fee which is billed to your student account within approximately one week of your commitment. Non-UMD students must pay the EA fee via credit card, due by the program commitment date or within 48 hours, if accepted after that date, in order to secure a spot in the program.
  • Non-recoverable costs: Non-recoverable costs are those that have been incurred by our office on behalf of you, the student, to facilitate your participation in a study abroad program. While these costs vary across programs, they may include, but are not limited to housing costs, program provider fees, transportation, and administrative fees.
  • Indirect costs: Indirect costs are those paid directly by you, the student, to a vendor. These costs include, but are not limited to passport fees, vaccination costs, and transportation costs. Education Abroad will not reimburse these costs.
  • Administrative withdrawal: Withdrawal from the program by EA due to academic conduct or visa issues.
    • If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.
    • If you are withdrawn from a program while abroad due to academic or conduct issues you will be responsible for the full program fee and will be required to return home at your own expense.
    • If you are unable to participate on a program because you were denied a visa from the embassy or consulate, the date of withdrawal will be the date of your first visa application denial from the embassy or consulate and the refund schedule applies accordingly.
  • Voluntary withdrawal: Withdrawal from a program by choice of the student.
    • If you chose to voluntarily cancel your commitment to participate in the program before the program begins you will be responsible for costs according to the refund schedule outlined below.
    • If you chose to voluntarily withdraw from a program while abroad you will be responsible for the full program fee and will be required to return home at your own expense immediately following the withdrawal date.
  • Non-voluntary cancellation: Education Abroad cancels a study abroad program due to unforeseen circumstances.
  • Education Abroad Fee (EA Fee): The fee covers services provided to the University of Maryland by Education Abroad. More details are on the cost of study abroad page.

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How to withdraw

  • Maryland Programs (short-term, semester, and full year), Exchanges, and Freshmen Programs: To withdraw from the program, you must contact Education Abroad (link sends e-mail) in writing. This written notification must come directly from you and be received by Education Abroad. No other person, i.e. a parent, professor or other program staff, can withdraw you from the program.
  • Affiliate Programs and Other Approved Programs: You must contact Education Abroad (link sends e-mail) in writing and the program sponsor directly.

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Will I receive a refund if I withdraw after I commit?

The Education Abroad fee is non-refundable after you have committed to the program. All participants are responsible for the fee regardless of the amount of time that passes between commitment and withdrawal. Other fees may be refundable based on the circumstances and timing of withdrawal. Reference the schedule below for more details.

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What happens after I commit to a program?

You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program indicates that 1) the Education Abroad fee will be charged to your UMD student account within one week and 2) you are responsible for adhering to the refund schedule listed below. Non-UMD students must pay the Education Abroad fee via credit card on MyEA by the program commitment date, or within 48 hours if accepted after that date. Be sure to consult the charge and refund schedules below that correspond to your program type.

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Under what circumstances would EA process an administrative withdrawal?

Education Abroad retains the right to process an administrative withdrawal at any time for students facing student conduct, academic integrity or visa issues. If you are subject to an administrative withdrawal, you will be responsible for costs according to the refund schedule outlined below.

Note on consular issues: If your visa application to travel to the program location is denied by that country’s embassy or consulate, Education Abroad will assist you to the best of our ability with appealing the visa denial decision. However, if the decision to deny your visa stands even after an appeal you are responsible for costs according to the refund schedule outlined below. It is your responsibility as a student participant to ensure there is adequate time to apply for and secure a visa prior to committing to a program. Insufficient time to process a visa does not release you from your financial liability to pay applicable fees per the schedule below.

Maryland Short-term and Freshmen Abroad Terrapin Take Off Programs

Application Fee (non-refundable): $50 

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $500 
  • Program Fee: amount varies by program. See schedule to the right for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Non-UMD students must pay via credit card on MyEA. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Maryland Semester/Full Year  and Freshmen Abroad Destination Programs

Application Fee: (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200
  • Program Fee: amount varies by program. See schedule to the right for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Non-UMD students must pay via credit card on MyEA. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Exchange Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account 

  • Education Abroad Fee (non-refundable)
    • 2017-2018:  $725
    • 2018-2019:  $975
    • 2019-2020:  $1,200
  • UMD tuition: equal to UMD In or Out-of-State current tuition. See schedule to the right for refund details.
  • UMD Technology Fee: $132; See schedule to the right for refund details
  • International Insurance: Varies by program length. See schedule to the right for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Payment is due within 30 days.

  • Tuition and technology fee: refund schedule is in accordance with the UMD refund policy as outlined by the Office of the Bursar
  • UMD International Insurance:  Withdrawal up to 1 day before the start of the program: 100% refunded. Withdrawal after the start of the program:  You are charged for days of coverage through the official withdrawal date.

 

Affiliate Programs and Other Approved Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200 (semester & year) or $500 (short-term)
  • International Insurance: amount varies by program length. See schedule to the right for refund details.
  • Program Fee: Varies by program. See your program provider's policy for refund details.
  • All charges follow the Office of the Bursar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee (non-refundable) is charged to your student account within one week of your commitment to the program. Payment is due within 30 days.

  • UMD International Insurance: Withdrawal up to 1 day before the start of the program: 100% refunded. Withdrawal after the start of the program: You are charged for days of coverage used through the official withdrawal date.

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This policy was last updated: 05/01/2017


Post-decision Materials Late Fee Policy

After the status of your study abroad program application is changed to "UMD Approved" or "Accepted" a number of materials will become available to you through your MyEA account that provide and request critical information needed by Education Abroad for risk management and program administration.

Materials will differ based on your program and due dates for each material will be communicated to you through the Study Abroad To-do List reading available in your MyEA account. Failure to complete materials by the due dates listed in the To-do List may impact your ability to participate in the program and your ability to register for courses, housing, and other campus services upon your return to UMD.

All students will be required to complete the following materials, plus any additional materials based on your program:

  • CISI Insurance Reading
  • Student Contract for Study Abroad
  • Passport Information Form (must have a valid passport)
  • Health Disclosure and Accommodations Request
  • Study Abroad Course pre-approval (SACA) documentation (except for Maryland administered short-term programs).

A late fee of $100 will be charged to any student with a committed status who has one or more of the specified fee eligible materials outstanding as of the following dates:

  • May 1st for all summer, fall, and full year programs (except Freshman Abroad programs)
  • June 1st for Freshman Abroad programs (Terrapin Take Off or Destination Abroad)
  • December 1st for spring, winter, and spring break programs

These materials will be due no later than 11:59 pm on the due date.

This policy was last updated: 05/01/2017

Financial Policies (for summer 2017 and fall 2017 programs)

Policy Overview  |  Definition of Terms  |  How to Withdraw  |  Will I Receive a Refund?

 


Policy Overview

This withdrawal and refund policy is intended to provide you with as much information as possible before you commit to a study abroad program. This helps to minimize the risk of financial penalty to you as a student and to the University when a change of plans is necessary.

Study abroad programs require careful, detailed and extensive planning in advance of the program’s start date. Our office staff, faculty directors, and program partners work together to ensure that program logistics (housing, transportation, etc.) are confirmed well in advance of your arrival in country. As a result, costs are often incurred in advance of program start dates. We also understand that extenuating circumstances can arise which may make it difficult for you to keep study abroad program commitments. Any such outstanding circumstances will be reviewed on a case-by-case basis by the Director of Education Abroad (EA).

We reserve the right to cancel programs without prior notification; however, every effort will be made to provide information on cancelations in a timely manner. In the event of a non-voluntary cancelation by EA, we will refund all recoverable program costs.

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Definition of terms

  • Non-recoverable costs: Non-recoverable costs are those that have been incurred by our office on behalf of you, the student, to facilitate your participation in a study abroad program. While these costs vary across programs, they may include, but are not limited to housing costs, program provider fees, transportation, and administrative fees.
  • Indirect costs: Indirect costs are those paid directly by you, the student, to a vendor, including, but not limited to passport fees, vaccination costs, and transportation costs. Education Abroad will not reimburse these costs.
  • Administrative withdrawal/Voluntary cancellation: If you are withdrawn from a program while abroad due to academic or conduct issues or if you voluntarily depart early from a program, you will be responsible for the full program fee and will be required to return home at your own expense. If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below. If you are unable to participate on a program because you were denied a visa from the embassy or consulate, the date of withdrawal will be the date of your first visa application denial from the embassy or consulate.
  • Commitment to program: You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program indicates that the Education Abroad fee will be immediately charged to your student account and the remaining program fee will be charged by the corresponding billing schedule. You are responsible for adhering to the refund schedule listed below.
  • Non-voluntary cancellation: Education Abroad cancels a study abroad program due to unforeseen circumstances.
  • Education Abroad Fee (EA Fee): The fee covers services provided to the University of Maryland by Education Abroad. More details on our website

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How to Withdraw

  • Maryland Programs (short-term, semester, and full year), Exchanges, and Freshmen Programs: To withdraw from the program, you must contact Education Abroad in writing (this written notification must come directly from you and be received by Education Abroad. No other person, i.e. a parent, professor or other program staff, can withdraw you from the program).
  • Affiliate Programs and Other Approved Programs: You must contact Education Abroad in writing and the program sponsor directly.

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Will I Receive a Refund After I Withdraw?

You commit to a program by clicking "Commit" on your program application in MyEA after you are accepted. Committing to a program indicates that 1) the Education Abroad fee will be charged to your student account within one week and 2) you are responsible for adhering to the refund schedule listed below. Be sure to consult the charge and refund schedules below that correspond to your program type.

NOTE: If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.

Consular issues: If your visa application to travel to the program location is denied by that country’s embassy or consulate, Education Abroad will assist you to the best of our ability with appealing the visa denial decision. However, if the decision to deny your visa stands even after an appeal you are responsible for costs according to the refund schedule outlined below. It is your responsibility as a student participant to ensure there is adequate time to apply for and secure a visa prior to committing to a program. Insufficient time to process a visa does not release you from your financial liability to pay applicable fees per the schedule below.

Maryland Short-term and Freshmen Abroad Terrapin Take Off Programs

Application Fee (non-refundable): $50 

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $500 
  • Program Fee: amount varies by program. See schedule to the right for refund details.​​
  • All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee is automatically charged to your student account upon your commitment to the program. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Maryland Semester/Full Year  and Freshmen Abroad Destination Programs

Application Fee: (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200
  • Program Fee: amount varies by program. See schedule to the right for refund details.
  • All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee is automatically charged to your student account upon your commitment to the program. Payment is due within 30 days.

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Exchange Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account 

  • Education Abroad Fee (non-refundable)
    • 2017-2018:  $725
    • 2018-2019:  $975
    • 2019-2020:  $1,200
  • UMD tuition: equal to UMD In or Out-of-State current tuition. See schedule to the right for refund details.
  • UMD Technology Fee: $132; See schedule to the right for refund details
  • International Insurance: Varies by program length. See schedule to the right for refund details.
  • All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad Fee is automatically charged to your account upon your commitment to the program. Payment is due within 30 days.

  • Tuition and technology fee: refund schedule is in accordance with the UMD refund policy as outlined by the Office of the Bursar
  • UMD International Insurance:  Withdrawal up to 1 day before the start of the program: 100% refunded. Withdrawal after the start of the program:  You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

 

Affiliate Programs and Other Approved Programs

Application Fee (non-refundable): $50

Program Charges to UMD Account

  • Education Abroad Fee (non-refundable): $1,200 (semester & year) or $500 (short-term)
  • International Insurance: amount varies by program length. See schedule to the right for refund details.
  • Program Fee: Varies by program. See your program provider's policy for refund details.
  •  All charges follow the billing schedule for other charges per the Office of the Registrar's billing schedule for other charges.

What You Owe

  • Education Abroad  Fee is automatically charged to your student account upon your commitment to the program. Payment is due within 30 days.

  • UMD International Insurance: Withdrawal up to 1 day before the start of the program: No insurance fee owed.  Withdrawal after the start of the program: You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

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This policy was last updated: 11/29/2016

Financial Policies (for programs through spring 2017)

Policy Overview  |  Definition of Terms  |  How to Withdraw  |  Will I Receive a Refund?

 


Policy Overview

This withdrawal and refund policy is intended to provide you with as much information as possible before you commit to a study abroad program. This helps to minimize the risk of financial penalty to you as a student and to the University when a change of plans is necessary.

Study abroad programs require careful, detailed and extensive planning in advance of the program’s start date. Our office staff, faculty directors, and program partners work together to ensure that program logistics (housing, transportation, etc.) are confirmed well in advance of your arrival in country. As a result, costs are often incurred in advance of program start dates. We also understand that extenuating circumstances can arise which may make it difficult for you to keep study abroad program commitments. Any such outstanding circumstances will be reviewed on a case-by-case basis by the Director of Education Abroad (EA).

We reserve the right to cancel programs without prior notification; however, every effort will be made to provide information on cancelations in a timely manner. In the event of a non-voluntary cancelation, we will refund all recoverable program costs.

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Definition of terms

  • Non-recoverable costs: Non-recoverable costs are those that have been incurred by our office on behalf of you, the student, to facilitate your participation in a study abroad program. While these costs vary across programs, they may include, but are not limited to housing costs, program provider fees, transportation, and administrative fees.
  • Indirect costs: Indirect costs are those paid directly by you, the student, to a vendor, including, but not limited to passport fees, vaccination costs, and transportation costs. Education Abroad will not reimburse these costs.
  • Administrative withdrawal: If you are withdrawn from a program while abroad due to academic or conduct issues, you will be responsible for the full program fee and will be required to return home at your own expense. If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.  The date of withdrawal will be the date of your first visa application denial from the embassy or consulate.
  • Commitment to program: You commit to a program by paying a program deposit and clicking "Commit" on your program application in myEA after you are accepted. Committing to a program indicates that you are responsible for adhering to the refund schedule listed below.

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How to Withdraw

  • Maryland Programs (short-term, semester, and full year), Exchanges, and Freshmen Programs: To withdraw from the program, you must contact us in writing (this notification from you must be received directly by EA.  No other person, i.e. a parent, professor or other program staff, can withdraw you from the program).
  • Affiliate Programs and Other Approved Programs: You must contact us in writing and the program sponsor directly.

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Will I Receive a Refund After I Withdraw?

You commit to a program by paying the program deposit AND clicking "Commit" on your program application in myEA after you are accepted. Committing to a program indicates that you are responsible for adhering to the refund schedule listed below. Be sure to consult the charge and refund schedules below that correspond to your program type.

NOTE: If you are withdrawn from a program before the program begins due to academic or conduct issues, you will be responsible for costs according to the refund schedule outlined below.

Consular issues: If your visa application to travel to the program location is denied by that country’s embassy or consulate, Education Abroad will assist you with appealing the visa denial decision.  However, if the decision to deny your visa stands even after an appeal you are responsible for costs according to the refund schedule outlined below.

Maryland Short-term and Freshmen Abroad Terrapin Take Off Programs

Application Fee: $50 and never refundable

Program Charges

  • Program Deposit: $250 and never refundable
  • Program Fee Balance: amount varies by program. See schedule to the right for refund details.​

What You Owe

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Maryland Semester/Full Year  and Freshmen Abroad Destination Programs

Application Fee: $50 and never refundable

Program Charges

  • Program Deposit: $500 and never refundable
  • Program Fee Balance: amount varies by program. See schedule to the right for refund details.

What You Owe

  • Withdrawal up to 60 days prior to program start date: You are responsible for paying the non-recoverable program costs.

  • Withdrawal 59 to 30 days prior to program start date: You are responsible for paying 50% of program fee plus non-recoverable costs that exceed that amount.

  • Withdrawal 29 or less days before the program start date: You are responsible for paying 100% of program fee.

 

Exchange Programs

Program Charges

  • EA fee: $250 and never refundable
  • UMD tuition: equal to UMD In or Out-of-State current tuition. See schedule to the right for refund details.
  • UMD Technology Fee: $132; See schedule to the right for refund details
  • International Insurance: Varies by program length. See schedule to the right for refund details.

What You Owe

  • Tuition and technology fee: refund schedule is in accordance with the UMD refund policy as outlined by the Office of the Bursar.

  • UMD EA fee: not refundable after December 1 for winter and spring programs, and May 1 for summer, fall, and year programs.

  • UMD International Insurance:  Withdrawal up to 1 day before the start of UMD classes: 100% refunded. Withdrawal after the start of the program:  You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

 

Affiliate Programs and Other Approved Programs

Program Charges

  • EA fee: $400 (semester & year) or $250 (short-term) and never refundable
  • International Insurance: amount varies by program length. See schedule to the right for refund details.
  • Program Fee: Varies by program. See your program provider's policy for refund details.

What You Owe

  • UMD EA  fee: 100% of EA fee is owed after December 1 for winter and spring programs; May 1 for summer, fall, and year programs.

  • UMD International Insurance: Withdrawal up to 1 day before the start of UMD classes: No insurance fee owed.  Withdrawal after the start of the program: You are charged for days of coverage used and refunded the rest of the month’s coverage fee.

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This policy was last updated: 4/30/2015