UMD: A Globally Connected University
J-1 Student Intern Application
J-1 Student Intern Application
Step 1. Contact the department in which you would like to do an internship. Typically, this contact will be a Professor or Scientist.
Supporting documents you will provide to the department contact are as follows:
- Transcript copy
- Resume or CV
- Statement of purpose or letter of intent
- Letters of recommendation (if required by host department)
Step 2. The hosting Professor or Scientist will review your application and supporting documentation. If the hosting Professor or Scientist offers you an internship, the Professor/Scientist will prepare a Training/Internship Placement Plan. The plan will be sent to you for review and signature.
The department will also request the following information from you to start the immigration process:
- J-1 Data Collection Form
- Proof of funding, if not provided by the University of Maryland department
- Proof of English language proficiency
Step 3. The Department will initiate your J-1 Student Intern request in iTerp. An email will be sent to you, which will allow you to access iTerp and complete the necessary documents. You will need to complete the following:
- Biographical Information
- Home institution certification
- Sent to advisor at home institution for confirmation
- Statement of purpose
- Health insurance requirement
- J-1 student intern attestation
Step 4. The request is completed and sent to ISSS. ISSS reviews the application packet for eligibility requirements. If the application packet is complete, ISSS prepares the J-1 DS-2019, signs the T/IPP and prepares a pre-arrival packet. The Department will send the packet to you overseas.
Step 5. The student intern will receive the J-1 DS-2019 and apply for a J-1 visa at the US embassy/consulate. (S)He is required to:
- Review the DS-2019 for errors
- Pay the SEVIS fee of $180 online, at least five days before the visa interview.
- Complete the DS-160 visa application form
- Schedule and appear at visa appointment at the US Embassy/Consulate by selecting the region.
The US embassy will issue a visa stamp in EV’s passport. Visa wait times vary from country to country. Some visitors go through additional clearance called Administrative Processing which adds 3-4 weeks to the visa application process. If administrative processing is not required, ISSS estimates an average of one month for a visitor to book a visa appointment, receive the visa, and make travel and housing arrangements for his or her stay in the U.S.
Step 6. J-1 Exchange Visitor arrives to the University of Maryland
Upon arrival into the US, the Department of State requires that all J-1 visitors check-in with their sponsor (ISSS) within 30 days of your program start date.
1. Please meet with your Department to check in and let them know you have arrived to the university. Be sure to bring your immigration documents (i.e. passport, visa, entry stamp (in passport), I-94* and DS-2019) with you to this meeting. Ask the administrative contact in your department for your Faculty Identification number (FID) and bring this number with you to J-1 scholar orientation.
*If you require assistance accessing your I-94, please come to ISSS during walk-in hours, Monday-Thursday, 1:30-4:00 pm.
2. Activate your J-1 program in the Student and Exchange Visitor Information System (SEVIS) by submitting your immigration documents electronically OR checking-in at the ISSS Office. This is a requirement of the Department of State (DHS). View samples of documents
Immigration Documents required:
- Passport (biographical page)
- Entry stamp (in passport) or I-94
- Proof of Insurance*
* J-1 scholars are required to maintain health insurance and medical evacuation and repatriation coverage for themselves and dependents for the duration of their J-1 program.
3. ISSS reviews check-in documents, validates J-1 record in SEVIS and approves PHR appointment.
4. Attend a J-1 Scholar Orientation
Orientation provides helpful information about your immigration status, the campus and local community, culture and resources that are available to you. Attending orientation is a mandatory part of your J-1 program. We recommend that you attend orientation the first Thursday after your arrival. No reservations required.
Where: 1126 H.J. Patterson Hall
When: Every Thursday from 10:00am - 12:00pm
If you were unable to check-in online please arrive at 9:30 am for assistance before orientation.
For additional resources be sure to visit our Arrival Guide for information on American culture and customs, the University of Maryland campus, and how to navigate your way around the area.