J-1 Department Responsibilities

During a J-1 exchange visitor program, the hosting department:

• Monitors employee while at UMD to ensure the successful completion of their J-1 program objective and hosting supervisor serves as a mentor
• Serves as the liaison between ISSS and the international employee 
  • Responds to pre-arrival emails  
  • Notifies ISSS of changes in program dates
  • Serves as a first point of contact for the international visitor prior to their arrival
• Reports any changes in employment conditions to ISSS prior to implementation
  • Terminations
  • Transfers
  • Pay increases/decreases
  • Maintaining program objective or job duties as per contract/offer letter
• Ensures that all J-1 visitors check-in online with ISSS and attend an orientation session
• Ensures that all J-1 visitors are aware of health insurance requirements and provide proof to ISSS
• Ensures that all J-1 visitors remain in J-1 status for at least 3 years before requesting a change of status to H-1B Employment Visa
• Assists scholars with the online, iTerp check-in process. Upon arrival on campus, the scholar will check-in with your unit. If the scholar needs assistance with the online check-in process, please assist them with scanning and uploading their documents to iTerp. For online documents check-in, the scholar should submit the "Documents Check-In" e-form on iTerp
• No University fees (including bench fees) may be charged to the foreign national during the length of the program.  When sponsoring a J-1 exchange visitor departments must absorb the administrative costs of hosting the exchange visitor.